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Matching properties with businesses through every step of the journey.

Keystone is an agency that works with you to acquire leased office space across London. We operate on a ‘non-exclusive’ search basis, meaning you are not tied to one agent, and are free to search the market if you so wish. As a tenant-only representing agent, our aim is to find you the right space at the right price, with the maximum saving. If we don’t find you your dream office, you won’t pay a fee.

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A Unique Approach

About Us

Our mission is not only to find our clients office space but assist with all other aspects of moving to make the process as simple and stress-free as possible.

We aim to keep in touch before, during and after the acquisition to ensure total, transparent customer support. We are a small agency of close friends who have worked in the industry for some time, our experience and expertise will allow us to structure the most agreeable terms on your behalf to ensure you’re getting the best possible value. All we need from you is some guidance on what you like, what you don’t like, what’s important to you and where you want to be. We’ll do the rest.

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At Keystone, we take pride in the advice we give to our clients. Use our handy tool to calculate the amount of space you and your business need.

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Inspire Me

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Corporate

Modern, functional buildings with sleek interiors and clean lines. Ideal for headquarters and central offices. Professional and grown up, this is a very versatile office style that leaves a good impression and creates a comfortable work environment.

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MEDIA & TECHNOLOGY

Trendy, open collaborative spaces well suited to creative companies. Warehouse style buildings that sometimes keep original and exposed features, making them interesting and fun places to work. These types of offices can generally have meeting rooms built in if required allowing for some quieter areas if required.

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TRADITIONAL

Striking buildings associated with heritage London and its architecture. Redesigned to be practical and suitable for modern businesses but with a mature and classic style. Synonymous with the city of London and institutions of old.

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Diamonds

Our 9 Step Process

01 Consultation

This initial consultation forms the basis for the office relocation project. An office move can be a very complex process and we aim to make this as simple as possible. The initial consultation can be held at your offices so we can fully understand your requirements and how your current office functions, or off-sight at a time and place convenient to you. We will assess all aspects, both good and bad, to get a full idea of your future requirements. We will also conduct a full review of your existing lease, so all exit costs, timescales and any concerns can be covered. From here we will then create a brief of your requirements

02 Brief

The brief will set out the parameters for the required office acquisition and covers office size, initial potential layout, ideal and secondary location, market analytics and most importantly budgets and costs. Once the brief has been fully agreed we can then move to office search, and present relevant properties at relevant prices.

03 Property Search

The search will be focused on your requirements, when you need to move and with your set budget in mind. We will cover all aspects of the search so you don’t have to spend hours contacting landlord’s agents and searching the web for suitable properties. We have full access to all properties across London, both ‘on and off’ market, as well as solid relationships with Landlord’s agents. The results of the search will be compiled into one simple document, so you can make an informed decision as to which properties you wish to inspect.

04 Property Inspection

Once a suitable property has been identified, we will advise on an ‘offer’ to submit regarding the future tenancy. We only act on behalf of tenants, not landlords, so we put your best interests first. The offer will cover term, break clauses, headline rent, rent free periods, capital contribution, exit clauses and any other aspects required to make the lease terms suitable for you. Lease negotiations can be a complex process and we make this process as simple as possible for you in a clear and understandable format.

05 Negotation

Once a suitable property has been identified, we will advise on an ‘offer’ to submit regarding the future tenancy. We only act on behalf of tenants, not landlords, so we put your best interests first. The offer will cover term, break clauses, headline rent, rent free periods, capital contribution, exit clauses and any other aspects required to make the lease terms suitable for you. Lease negotiations can be a complex process and we make this process as simple as possible for you in a clear and understandable format.

06 Head of Terms

Upon completion and acceptance of the ‘offer’ we will arrange for the Heads of Terms to be drafted. We will fully review these on your behalf so that all aspects are covered and that everything is in order prior to submission to your legal representatives. We aim to cover off any points at this stage that could arise later in the legal proceedings, to reduce your potential legal costs and time spent on completing the head lease and terms.

07 Legal Process

The Heads of Terms will be passed to your lawyer so that the head lease process can begin. We will be beside you throughout this process to answer any questions, advise on any concerns, and regularly chase to make sure all timescales are met. On average it will take between four to six weeks for a head lease to be drafted and signed and our main priority is that this runs smoothly and that you are fully aware of what you will ultimately be signing for.

08 Occupation

Once all the legals have been completed (exchange), deposits and initial rent paid (completion), you will be able to occupy your new office space. Along with all of the above processes we operate a project management service to advise on fit out, IT connectivity, voice functionality and every other element in the occupation process.

09 Post Completion

Once you have occupied your new office space, we will maintain six monthly contact to ensure you are happy with everything. If you have any issues, part of our after care process is to help you with the landlord, to get these resolved as quickly as possible. We will also discuss with you your future plans, advise you of any breaks coming up in the lease, offer a lease renegotiation service if required, and hopefully at the end of your lease assist you with a further office move again.

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